Concept Paper

If your organization and initiative meet the general eligibility requirements for a Virginia Health Care Foundation Health Access Grant, your next step will be to develop and submit a Concept Paper — a brief document that provides VHCF with an overview of what your goals are.

Each spring and fall, VHCF reviews the Concept Papers submitted by the set deadline as the first step in the VHCF grant process.  Those organizations whose Concept Papers merit further consideration are then asked to submit a Formal Proposal.

Concept Papers should describe:

  • The problem or community need that the project will address.
  • The project name and a description of the proposed project, how it addresses the community’s needs as it relates to the mission of the Foundation.
  • The anticipated results or impact of the project on the community.
  • A timeframe of activities.
  • A description of the applicant organization.
  • An explanation of the organization’s strategic plan and how the proposed project fits into the plan.
  • The local leadership and community support for the project.
  • Plans for sustaining the project after Foundation funds are depleted.
  • Estimated total project costs and the amount you are seeking from the Foundation for the first grant year.  (The concept paper must indicate that a minimum of 25% of total project costs will come from the community through cash and/or in-kind contributions.)

Concept Paper requirements:

  • Concept papers must include a completed Concept Paper Cover Sheet.
  • Concept papers must be no longer than three (3) typewritten, double-spaced pages, using standard font size (12 point), letter-sized paper (8½”´11″), 1” margins, and page numbers (excluding the cover sheet).
  • VHCF requires one (1) unstapled original and five (5) additional stapled copies of the concept paper.
    Please note: A copy of the Concept Paper Cover Sheet needs to be on the top of each copy of your concept paper.
  • Please do not send attachments of any kind with the concept paper; they will not be acknowledged or returned.
  • Due to the impact of COVID-19, VHCF is offering the option to submit Concept Papers via email. Submissions should be sent to: Kari Parkhurst at
    Or you may mail them to:

Deborah Oswalt, Executive Director
Virginia Health Care Foundation
707 E. Main Street, Suite 1350
Richmond, VA 23219

Upcoming Concept Paper deadlines:

  • January 17, 2023 (Spring 2023)
  • July 14, 2023 (Fall 2023)

Within two weeks after the deadline, organizations whose concept papers merit further consideration will be asked to submit a Formal Proposal.

Please Note:

  • VHCF responds to concept paper inquiries only and does not respond to unsolicited formal proposals or to general requests for funds.
  • An invitation to submit a concept paper or a proposal does not guarantee funding for a project.
  • Please do not submit a formal proposal unless requested to do so by VHCF.
  • Grant awards are only assured after the application/review process is complete, the Foundation’s Board of Trustees has made final determinations regarding awards, and a satisfactory letter of agreement has been signed by all appropriate parties.


Please review Concept Paper Frequently Asked Questions

For additional questions, please contact VHCF’s Program Officer:

Andrea Lancaster, Chief Program & Impact Officer
Phone: (804) 828-7481

Last Updated on January 17, 2023